WiFi Ninjas Privacy Notice
Whenever you provide Personal Information, we are legally obliged to use it in accordance with the laws concerning the protection of Personal Information.
Who we are: WIFI NINJAS is a specialist in WiFi networking and WiFi provider. This Privacy Notice applies to anyone who we collect Personal Information from.
WIFI NINJAS LIMITED is a company incorporated and registered in England and Wales with company number 12244507 whose registered office is at, BLENCOWES, Chartered Accountants, Registered Auditors, 15 High Street, Brackley, NN13 7DH. (“WiFi Ninjas”)
For the purposes of the Data Protection Act 1998, the General Data Protection Regulations and any other applicable data protection and privacy laws and regulations (“Data Protection Legislation”), WiFi Ninjas will be the ‘data controller’ for all Personal Information we determine the means and purpose of processing. This Privacy Notice is designed to inform you how we do that in a clear and concise fashion. If you have any questions about our data handling practices, please contact us at the address below.
By “Personal Information” we refer to data collected or held by WiFi Ninjas, that identifies and relates to you as an individual.
Information we may collect: We may collect Personal Information about you in the following circumstances to enable us to provide you with the services we offer as a customer or end user.
We collect Personal Information when you request services from WiFi Ninjas, including:
- Your name;
- Postal address;
- Invoicing details/address;
- Information regarding the services you request;
- Supplementary information you provide us about yourself when contacting us;
- Email address; and
- Telephone numbers (including mobile).
We may also collect technical information about you when you visit the Website. This information may include the Internet protocol (IP) address used to connect your computer to the Internet, your browser type and version, time zone setting, operating system and platform, browser plug-in types and version, the full URL clickstream to, through and from the Website, page response times, download errors, length of visits to certain pages, page interaction (such as scrolling, clicks and mouse-overs) and methods used to browse away from the page.
The collected information is used to provide an overview of how people are accessing and using the Website.
You always reserve the right to withhold your personal information but this may affect how we provide our services
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you .In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
What we do with the information we collect: We will only ever use your personal information when allowed to by law and always under a documented lawful basis for processing
We will use your Personal Information for a number of purposes including:
- to process the services you request;
- to ensure our records are complete and accurate;
- to provide the specific services agreed by you;
- to undertake sales analysis and management of the business;
- to give you information that you request from us and to improve our services;
- to notify you about changes to our services;
- to allow us to operate the Website efficiently;
- any relevant troubleshooting, testing or statistical analysis as appropriate; and
- to keep the Website secure.
Where we have your permission to do so, we may also use the information collected to:
- provide you with information about our services that we offer via promotional communications; and
- keep you up to date with features on the Website;
however, you can opt-out of any of these data uses at any time by emailing [email protected] we will only keep your information for as long as reasonably required or as stated in the contract you have with us.
Lawful basis of Processing: we always ensure that a Lawful basis exists for all of the Personal Information we process at WiFi Ninjas
We will only process your information for as long as we have a relevant lawful basis to do so. This is usually in order to provide you with the contractual services you have requested from WiFi Ninjas or if you have provided us with adequate consent to process your information for other purposes.
If we choose to process your information under the lawful basis of legitimate interests, we will always inform you of our legitimate business interest and your right to object.
If you choose to access your Personal Information under the rights afforded to you by Data Protection legislation, we will always inform you of the lawful basis under which we process your information.
Protecting your information: We take our security obligations very seriously and constantly monitor for breaches and potential weaknesses.
We are committed to ensuring that your information is secure and we have procedures in place to try and prevent any unauthorised access or disclosures and to safeguard and keep secure the information that we collect online.
However, you should be aware that providing information over the internet can never be guaranteed as being completely safe and if you choose to send such information to us via the internet, you do so at your own risk.
Sharing your information with others: If and when we share your data, we always do so under a written agreement governing how your data must be protected.
Access to your Personal Information: Our obligations under Data protection Law and your options to control your Personal Information
You have rights in relation to any Personal Information that we hold about you. If you wish to access your Personal Information you may make a formal subject access request by contacting WiFi Ninjas.
The information you request must relate to you or another person that you have authority to act on their behalf. WiFi Ninjas will require a confirmation of your ID prior to providing any information about the data we hold. If you are unable to provide sufficient information to prove your ID, WiFi Ninjas reserves the right to refuse your request for access to Personal Information. The rights you have in relation to the Personal Information we hold regarding you are:
- the right to rectify any inaccuracies in the information we hold;
- the right to erasure of information in specific circumstances;
- the right to request transfer of your information to another controller; and
- the right to object to processing in specified circumstances.
If you have provided us with consent to process your information, you always reserve the right to withdraw this consent via the method detailed in the paragraph below. We are committed to ensuring that your wishes are respected and upon notification that you wish to withdraw your consent, WiFi Ninjas will immediately cease processing the information in question.
Please send your request to WiFi Ninjas by emailing [email protected] We will always process your request within one month.
Please check this notice from time to time to ensure you are aware of any updates we may have made to our Personal Information handling practices. The date of the changes will be listed in the ‘Last updated’ section below. We will endeavour to notify all of our current clients of any updates to this notice via email and we will post the relevant announcement on our website homepage.
We recommend that you print a copy of this page for your reference.
for further information.
How can you make a complaint?
You have the right to issue a complaint directly with the Information Commissioners Office, the data protection supervisory authority for England and Wales (https://ico.org.uk/concerns/).
Last updated Jan 2020